FY2013 Zero-Based Budget for Secretary of State Core Divisions  
               
   Administration/ Investigations   Archives   Corporations   Elections   PLB   Securities   Total 
   FY2013 ZBB   FY2013 ZBB   FY2013 ZBB   FY2013 ZBB   FY2013 ZBB   FY2013 ZBB   FY2013 ZBB 
 Total Personal Services               5,435,181          1,414,513          1,526,557          1,611,125          5,098,481              813,646        15,899,503
 Regular Salaries               3,403,068              852,944              924,040              964,302          3,043,971              512,500          9,700,825
 Annual Leave Pay Out                     60,000                20,000                25,000                35,000                39,000                10,000              189,000
 Board Member Per Diem                       1,680                  4,620                           -                           -              143,000                  2,520              151,820
 Other Supplemental Pay                       7,054                           -                           -                           -                         -                             -                  7,054
 Temporary Labor                     83,184                60,940                52,679                72,400              175,000                           -              444,203
 FICA                  259,098                65,250                70,689                73,769              228,645                39,206              736,657
 Retirement                  491,172              126,371              133,171              144,707              426,140                73,067          1,394,628
 Health Insurance               1,011,630              253,528              274,689              286,658              888,427              152,351          2,867,283
 Personal Liability                     61,318                15,996                23,994                17,774                79,979                12,441              211,502
 Unemployment Ins                     34,286                  8,945                13,416                  9,938                44,721                  6,957              118,263
 Worker's Comp                     17,654                  4,605                  6,908                  5,117                23,028                  3,582                60,894
 Merit System Cost                       5,037                  1,314                  1,971                  1,460                  6,570                  1,022                17,374
               
 Total Postage                  16,414               3,351           105,100           137,100           138,225                   360           400,550
 Metered Postage                     14,014                  3,201                12,000                81,500                40,040                      360              151,115
 Reminder/Certificate Postage                                -                           -                93,100                           -                97,255                           -              190,355
 UPS Shipping                       2,400                      150                           -                55,600                      930                           -                59,080
               
 Total Motor Vehicle Expense                  171,758                      518                           -                  1,260                  3,573                           -              177,109
 Fuel for Agency Vehicles                     90,700                      460                           -                      420                  2,640                           -                94,220
 Repairs/Maintenance                     80,658                        58                           -                      840                      933                           -                82,489
 Tags/Decals                           400                           -                           -                           -                         -                             -                      400
               
 Total Printing and Publications                       1,135                      425                28,040              279,959                51,265                      420              361,244
 Envelopes, Letterhead, Business Cards                       1,135                      425                  1,340                  2,906                16,354                      420                22,580
 Reminder Postcards, Certificate, and Letters                                -                           -                26,700                           -                34,911                           -                61,611
 Voter Registration Applications, Precinct Cards                                -                           -                           -              277,053                         -                             -              277,053
               
 Total Supplies and Materials                       9,800                33,748                  6,665                18,902                11,230                  1,850                82,195
 General Office Supplies                       7,750                27,130                  6,665                17,330                10,180                  1,850                70,905
 Maintenance/Lavatory/Cleaning Services                                -                  1,078                           -                      337                         -                             -                  1,415
 Cotton Blotter                                -                      800                           -                           -                         -                             -                      800
 Light Bulbs                                -                           -                           -                           -                      800                           -                      800
 Microfilm Rolls                                -                  3,600                           -                           -                         -                             -                  3,600
 Postage Machine Ink                       2,050                  1,140                           -                  1,235                      250                           -                  4,675
               
 Total Repairs and Maintenance                     21,453              107,647                  5,154                  3,387              149,634                  2,294              289,569
 Elevator Inspection/Maintenance                                -                  5,478                           -                           -                10,611                           -                16,089
 Equipment Maintenance                       8,914                17,786                  4,178                  2,176                29,363                  1,333                63,750
 Fire Alarm Monitoring                                -                  4,985                           -                           -                  2,052                           -                  7,037
 Repairs/Moving                       1,250                      100                      210                      305                         -                        195                  2,060
 Ground Maintenance                                -                11,573                           -                           -                  5,993                           -                17,566
 HVAC Maintenance                                -                           -                           -                           -                  2,220                           -                  2,220
 HYDRO Service and Supplies - Agreement                                -                  1,350                           -                           -                         -                             -                  1,350
 Janitorial Services                       9,757                57,741                           -                      140                49,388                           -              117,026
 City of Macon - Maintenance Building Fund                                -                           -                           -                           -                14,624                           -                14,624
 Pest Control                                -                  2,960                           -                           -                      780                           -                  3,740
 Security System Maintenance                                -                           -                           -                           -                33,837                           -                33,837
 Supplemental Cooling                       1,532                      766                      766                      766                      766                      766                  5,362
 Water Treatment                                -                  4,908                           -                           -                         -                             -                  4,908
               
 Total Equipment < $5000                     12,932                           -                           -                           -                         -                             -                12,932
 Investigator Protective Gear                     12,932                           -                           -                           -                         -                             -                12,932
               
 Total Water and Sewer                                -                25,700                           -                      132                  8,400                           -                34,232
               
 Total Energy                       3,400              246,850                      100                11,570              198,000                           -              459,920
 Georgia Building Authority-After Hours Utilities                                -                           -                      100                      900                         -                             -                  1,000
 Natural Gas                           700                25,350                           -                  8,445                         -                             -                34,495
 Power                       2,700              221,500                           -                  2,225              198,000                           -              424,425
               
 Total Rents- Other than Real Estate                       9,025                  1,080                           -                  5,700                  5,762                           -                21,567
 Agency Parking                       7,090                  1,080                           -                      720                         -                             -                  8,890
 Copiers Lease                                -                           -                           -                      700                  4,202                           -                  4,902
 Mail Meter Rent                       1,739                           -                           -                           -                  1,560                           -                  3,299
 Post Office Box                           196                           -                           -                  1,080                         -                             -                  1,276
 Room Rental for VR System Training                                -                           -                           -                  3,200                         -                             -                  3,200
               
 Total Insurance and Bond                       1,898                32,120                  1,137              100,780                23,737                      476              160,148
 Flood Insurance                                -                           -                           -                           -                  2,350                           -                  2,350
 Museum Arts Insurance                                -                  9,795                           -                           -                         -                             -                  9,795
 Property Insurance                       1,024                22,259                  1,137              100,733                21,101                      313              146,567
 Auto Insurance                           874                        66                           -                        47                      286                      163                  1,436
               
 Total Freight                           317                  1,015                      150                      180                      160                           -                  1,822
               
 Total Other Operating Expense                     36,525                10,094                24,075                18,029              128,709                15,240              232,672
 Cable                       1,473                           -                           -                           -                         -                             -                  1,473
 Document Destruction                                -                           -                           -                           -                  6,240                           -                  6,240
 Garbage Collection                           100                  1,034                           -                           -                  4,320                           -                  5,454
 GPS Vehicle Monitoring Service                     18,312                      610                           -                  1,221                  6,104                  4,273                30,520
 Investigations                           279                           -                           -                           -                  2,725                      670                  3,674
 LexisNexis Legal Subscription                        2,222                           -                      175                11,821                  4,143                  2,021                20,382
 Meeting Expenses                           360                           -                           -                      650                      600                           -                  1,610
 National Professional Dues                       9,641                  5,500                      700                  2,060                50,457                  2,000                70,358
 Nursing Survey                                -                           -                           -                           -                27,000                           -                27,000
 Notary Renewals                           600                           -                           -                      120                         -                             -                      720
 Professional Subscriptions                       1,794                  2,950                  1,200                      135                  2,750                           -                  8,829
 Secretary of State - Record Center Storage                       1,400                           -                22,000                  1,400                16,000                  6,276                47,076
 Security System Payment                                -                           -                           -                      622                  4,320                           -                  4,942
 US Citizenship Immigration Services - SAVE Queries                                -                           -                           -                           -                  4,050                           -                  4,050
 Water Service                           344                           -                           -                           -                         -                             -                      344
               
 Total Employee Travel                       6,575                  1,300                           -                  6,000                  3,710                      300                17,885
                 
 Total Board Member Travel                           600                  3,240                           -                           -              129,800                  1,800              135,440
               
 Total Regular Operating Expenses                  291,832              467,088              170,421              582,999              852,205                22,740          2,387,285
               
 Total Motor Vehicle Purchase                                -                           -                           -                           -                         -                             -                         -  
               
 Total Equipment                                -                           -                           -                           -                         -                             -                         -  
               
 Total IT Supplies                    7,860               3,875               4,150               1,600               5,650               1,775             24,910
 IT Materials                       2,100                  1,000                      100                  1,200                  1,700                      875                  6,975
 Printer Toner                       5,760                  2,875                  4,050                      400                  3,950                      900                17,935
               
 Total IT Repairs and Maintenance                                -                  4,770                           -                           -                         -                             -                  4,770
 Phone System Maintenance                                -                  4,770                           -                           -                         -                             -                  4,770
               
 Total IT Equipment                       5,120                      120                      120                      120                  4,400                      120                10,000
 Computer Supplies                       5,120                      120                      120                      120                  4,400                      120                10,000
               
 Total Centralized Accounting Systems Fees                     26,697                  5,469                  9,677                  9,256                36,181                  5,049                92,329
 PeopleSoft                     26,697                  5,469                  9,677                  9,256                36,181                  5,049                92,329
               
 Total Software - Non Capitalized                     14,313                17,646                  5,120                  5,315                17,285                  2,145                61,824
 Annual Microsoft Enterprise Agreement                     12,715                  5,730                  4,830                  3,935                17,000                  2,145                46,355
 Service Agreements                       1,598                11,916                      290                  1,380                      285                           -                15,469
 Voter Registration System                                -                           -                           -                           -                         -                             -                           -
               
 Total IT Maintenance and Support                    5,238               4,776           119,082             37,704             26,156               3,175           196,131
 Software Maintenance/Service Agreements                           930                  4,776              119,082                35,510                11,800                  3,175              175,273
 IT Equipment Backup                       4,308                           -                           -                  2,194                11,200                           -                17,702
 Data Back-up, Destruction                                -                           -                           -                           -                  3,156                           -                  3,156
               
 Total IT Expenditures                     59,228                36,656              138,149                53,995                89,672                12,264              389,964
               
 Georgia Building Authority                  141,894              220,679              120,831                88,684                         -                  31,039              603,127
 Cobalt Industrial Reit - Elections Warehouse                                -                           -                           -                43,786                         -                             -                43,786
 Lee Building Partners - Tifton Office                       7,716                           -                           -                           -                         -                             -                  7,716
 City of Macon                                -                           -                           -                           -              951,125                           -              951,125
 University Financing Foundation                                -          2,706,510                           -                           -                         -                             -          2,706,510
 Total Real Estate                  149,610          2,927,189              120,831              132,470              951,125                31,039          4,312,264
               
 Total Infrastructure - GTA                     96,145                29,400                43,920          1,195,396              145,200                  1,620          1,511,681
Telecommunications/Data                    96,145                29,400                43,920          1,195,396              145,200                  1,620          1,511,681
               
 Total Data/Voice - Non GTA Vendors                     35,892                  7,412                      905                  1,357                  1,809                  2,182                49,557
Blackberry Service                    30,612                      452                      905                  1,357                  1,809                  2,182                37,317
Non-Voice Lines                          648                  6,960                           -                           -                         -                             -                  7,608
Server Monitoring                      4,632                           -                           -                           -                         -                             -                  4,632
               
 Total Voice/Data Comm                  132,037                36,812                44,825          1,196,753              147,009                  3,802          1,561,238
               
 Total Per Diem & Fees                       5,010                         -                           -                  25,495                22,707                      400                53,612
 Adjudication Services                                -                           -                           -                10,475                         -                             -                10,475
 Boxing Inspector Services                                -                           -                           -                           -                         -                             -                           -
 Courier Services                       3,630                           -                           -                           -                         -                             -                  3,630
 Court Reporting/Transcription Services                       1,380                           -                           -                10,300                12,600                      400                24,680
 Exam Proctor                                -                           -                           -                           -                      400                           -                      400
 Legal Services                                -                           -                           -                  4,720                      382                           -                  5,102
 Peer Reviews                                -                           -                           -                           -                  6,675                           -                  6,675
 Site Evaluations                                -                           -                           -                           -                  1,800                           -                  1,800
 Witness Expenses                                -                           -                           -                           -                      850                           -                      850
               
 Total Other Contract Svcs                     60,000                21,029                           -                47,950                         -                             -              128,979
 Board of Regents - Software Support                                -                21,029                           -                           -                         -                             -                21,029
 Consulting Services                     60,000                           -                           -                           -                         -                             -                60,000
 Voter ID Cards                                -                           -                           -                47,950                         -                             -                47,950
               
 Total Contracts - State                             -             52,523                        -           721,530                      -                          -           774,053
 Clayton College & State University - Security                                -                43,518                           -                           -                         -                             -                43,518
 GA Dept. of Driver Services - Voter Registration                                -                           -                           -                11,716                         -                             -                11,716
 Kennesaw State University - Voting System Support                                -                           -                           -              709,814                         -                             -              709,814
 University of Georgia - Training                                -                  9,005                           -                           -                         -                             -                  9,005
               
 Total Professional/Technical Services - IT                                -                10,750                           -              252,000                         -                             -              262,750
 Covendis Technologies - IT Support                                -                           -                           -              252,000                         -                             -              252,000
 Online Computer Library Catalog Inc                                -                10,750                           -                           -                         -                             -                10,750
 Voter Registration System                                -                           -                           -                           -                         -                             -                           -
               
 Total Contractual Svcs                     65,010                84,302                           -          1,046,975                22,707                      400          1,219,394
               
 Total Grants and Benefits                                -                           -                           -                75,000                         -                             -                75,000
               
 Total Election Expenses                                -                           -                           -              225,403                         -                             -              225,403
               
   TOTAL               6,132,898          4,966,560          2,000,783          4,924,720          7,161,199              883,891        26,070,051