FY2012 Zero-Based Budget for Secretary of State Core Divisions -  May Expenditures                     Administration/ Investigations   Archives   Corporations   Elections   PLB   Securities   Total     FY2012 ZBB   FY2012 ZBB   FY2012 ZBB   FY2012 ZBB   FY2012 ZBB   FY2012 ZBB   FY2012 ZBB   Total Personal Services                  390,026          115,583           125,693          127,172          386,491             50,485          1,195,449  Regular Salaries                  258,295             71,572              69,308             85,025          245,685             33,958             763,844  Annual Leave Pay Out                       3,305                      -                  8,092                      -                     930                      -                  12,326  Board Member Per Diem                       1,266               1,517                       -                        -                 9,028                      -                  11,811  Other Supplemental Pay                           588                      -                         -                        -                          -                        588  Temporary Labor                           575               7,722                7,013               1,705             11,282                      -                  28,296  FICA                     19,029               5,480                5,771               6,213             18,460               2,430                57,383  Retirement                     28,257               7,972              12,409               8,961             26,848               3,552                87,999  Health Insurance                     72,250             19,856              21,303             23,401             67,933               9,346             214,090  Unemployment Ins                              -                        -                         -                        -                        -                        -                           -    Worker's Comp                       2,870                   651                    799                   829               2,811                   533                  8,492  Merit System Cost                       3,591                   814                    999               1,037               3,514                   666                10,620  Drug Testing                              -                        -                         -                        -                        -                        -                           -                    Total Postage                    1,571                  81                 612            2,839          17,310                   -               22,413  Metered Postage                       1,205                     77                    612               2,333             10,000                      -                  14,227  Reminder/Certificate Postage                              -                        -                         -                        -                 7,217                      -                    7,217  UPS Shipping                           366                       4                       -                     506                     93                      -                        969  Voter District Cards                              -                        -                         -                        -                        -                        -                           -                    Total Motor Vehicle Expense                       8,951                   150                       -                     424                       5                      -                    9,530  Fuel for Agency Vehicles                       6,325                   130                       -                        -                        -                        -                    6,456  Repairs/Maintenance                       2,626                     19                       -                     424                       5                      -                    3,074  Tags/Decals                              -                        -                         -                        -                        -                        -                           -                    Total Printing and Publications                           111                      -                         -               18,585               1,230                      -                  19,926  Envelopes, Letterhead, Business Cards                           111                      -                         -                     460                   214                      -                        785  Reminder Postcards, Certificate, and Letters                              -                        -                         -                        -                 1,016                      -                    1,016  Voter Registration Applications, Precinct Cards                              -                        -                         -               18,125                      -                        -                  18,125  Voter District Cards                              -                        -                         -                        -                        -                        -                           -                    Total Supplies and Materials                           664                   909                    307               1,571               1,890                   186                  5,527  General Office Supplies                           664                   347                    307               1,545               1,890                   186                  4,939  Maintenance/Lavatory/Cleaning Services                              -                     562                       -                       26                      -                        -                        588  Cotton Blotter                              -                        -                         -                        -                        -                        -                           -    Light Bulbs                              -                        -                         -                        -                        -                        -                           -    Microfilm Rolls                              -                        -                         -                        -                        -                        -                           -    License Identification Cards                              -                        -                         -                        -                        -                        -                           -    Postage Machine Ink                              -                        -                         -                        -                        -                        -                           -                    Total Repairs and Maintenance                       2,506             10,874                    724                   363             11,392                      -                  25,859  Elevator Inspection/Maintenance                              -                        -                         -                        -                     643                      -                        643  Equipment Maintenance                       1,441               1,790                    696                   363                   783                      -                    5,073  Fire Alarm Monitoring                              -                        -                         -                        -                     171                      -                        171  Repairs/Moving                             72                   117                      28                      -                 1,251                      -                    1,467  Ground Maintenance                              -                     947                       -                        -                     399                      -                    1,346  HVAC Maintenance                              -                        -                         -                        -                 1,086                      -                    1,086  HYDRO Service and Supplies - Agreement                              -                        -                         -                        -                        -                        -                           -    Janitorial Services                           993               7,612                       -                        -                 4,276                      -                  12,881  City of Macon - Maintenance Building Fund                              -                        -                         -                        -                        -                        -                           -    Pest Control                              -                        -                         -                        -                       65                      -                          65  Security System Maintenance                              -                        -                         -                        -                 2,718                      -                    2,718  Supplemental Cooling                              -                        -                         -                        -                        -                        -                           -    Water Treatment                              -                     409                       -                        -                        -                        -                        409                  Total Equipment < $5000                              -                        -                         -                        -                        -                        -                           -    Investigator Protective Gear                              -                        -                         -                        -                        -                        -                           -                    Total Water and Sewer                              -                 1,099                       -                       11                   616                      -                    1,726                  Total Energy                           241             19,133                       -                     519             13,702                      -                  33,595  Georgia Building Authority-After Hours Utilities                              -                        -                         -                     376                      -                        -                        376  Natural Gas                              -                 2,321                       -                        -                        -                        -                    2,321  Power                           241             16,812                       -                     144             13,702                      -                  30,898                  Total Rents- Other than Real Estate                              -                        -                         -                 5,385               2,231                      -                    7,616  Agency Parking                              -                        -                         -                        -                        -                        -                           -    Copiers Lease                              -                        -                         -                     350               2,101                      -                    2,451  Mail Meter Rent                              -                        -                         -                        -                     130                      -                        130  Post Office Box                              -                        -                         -                        -                        -                        -                           -    VR System Training Rentals                              -                        -                         -                 5,035                      -                        -                    5,035                  Total Insurance and Bond                           412               1,518                    102             10,013             20,564                      -                  32,608  Flood Insurance                              -                        -                         -                        -               19,820                      -                  19,820  Museum Arts Insurance                              -                        -                         -                        -                        -                        -                           -    Property Insurance                           251               1,508                    102             10,006                   737                      -                  12,604  Auto Insurance                           161                       9                       -                         6                       7                      -                        184                  Total Freight                              -                     107                       -                       30                     62                      -                        199                  Total Other Operating Expense                       1,953                   893                5,419                   585               8,275               1,663                18,788  Secretary of State - Record Center Storage                           241                      -                  5,419                   318               3,821               1,471                11,269  Cable                           149                      -                         -                        -                        -                        -                        149  Document Destruction                              -                        -                         -                        -                     515                      -                        515  Garbage Collection                              -                     190                       -                        -                     361                      -                        551  GPS Vehicle Monitoring Service                       1,108                      -                         -                        -                        -                        -                    1,108  Investigations                              -                        -                         -                        -                     139                     41                      180  LexisNexis Legal Subscription                            165                      -                         -                     152                   304                   152                      772  Meeting Expenses                             56                      -                         -                        -                        -                        -                          56  National Professional Dues                              -                     600                       -                        -                 2,160                      -                    2,760  Notary Renewals                           234                      -                         -                       64                     37                      -                        334  Professional Subscriptions                              -                        -                         -                        -                        -                        -                           -    Security System Payment                              -                        -                         -                       52                   360                      -                        412  US Citizenship Immigration Services - SAVE Queries                              -                        -                         -                        -                     579                      -                        579  Water Service                              -                     103                       -                        -                        -                        -                        103                  Total Employee Travel                             75                      -                         -                 1,123                      -                       58                  1,256                  Total Board Member Travel                           419                   918                       -                        -                 9,070                      -                  10,406                  Total Regular Operating Expenses                     16,902             35,682                7,163             41,448             86,347               1,908             189,449                  Total Mtr Veh Purchase                              -                        -                         -                        -                        -                        -                           -                    Total Equipment Purchases                              -                 6,822                       -                        -               40,934                      -                  47,756  Copiers                              -                 6,822                       -                        -               40,934                      -                  47,756                  Total Equipment                              -                 6,822                       -                        -               40,934                      -                  47,756                  Total IT Supplies                        426                  62                 318                350                  62                   -                 1,218  IT Materials                              -                       62                      62                   350                     62                      -                        536  Printer Toner                           426                      -                      256                      -                        -                        -                        682                  Total IT Repairs and Maintenance                              -                     538                       -                        -                        -                        -                        538  Phone System Maintenance                              -                     538                       -                        -                        -                        -                        538                  Total IT Equipment                              -                        -                         -                        -                        -                        -                           -    Computer Supplies                              -                        -                         -                        -                        -                        -                           -                    Total Computer/Telecom Equipment                              -                        -                         -                        -                        -                        -                           -    CDW Government - Cisco ASA                              -                        -                         -                        -                        -                        -                           -    VR Equipment                              -                        -                         -                        -                        -                        -                           -                    Total Centralized Accounting Systems Fees                       4,681               1,914                1,147               1,121               5,116               1,381                15,359  PeopleSoft                       4,681               1,914                1,147               1,121               5,116               1,381                15,359                  Total Software - Non Capitalized                     12,693               5,727                4,827               3,933             17,881               2,145                47,207  Annual Microsoft Enterprise Agreement                     12,693               5,727                4,827               3,933             16,090               2,145                45,416  Service Agreements                              -                        -                         -                        -                 1,791                      -                    1,791  Voter Registration System                              -                        -                         -                        -                        -                        -                           -                    Total IT Maintenance and Support                           -                     -               6,698                  80            2,390                   -                 9,168  Software Maintenance/Service Agreements                              -                        -                  6,698                     80               2,128                      -                    8,905  IT Equipment Backup                              -                        -                         -                        -                        -                        -                           -    Data Back-up, Destruction                              -                        -                         -                        -                     263                      -                        263  Election Night Reporting                              -                        -                         -                        -                        -                        -                           -                    Total IT Expenditures                     17,801               8,240              12,989               5,484             25,450               3,526                73,489                  Georgia Building Authority                              -                        -                         -                        -                        -                        -                           -    Cobalt Industrial Reit - Elections Warehouse                              -                        -                         -                        -                        -                        -                           -    Lee Building Partners - Tifton Office                           918                      -                         -                        -                        -                        -                        918  City of Macon                              -                        -                         -                        -                        -                        -                           -    University Financing Foundation                              -                        -                         -                        -                        -                        -                           -    Total Real Estate                           918                      -                         -                        -                        -                        -                        918                  Total Infrastructure - GTA                     15,638               7,443                6,961          121,630             24,088                   263             176,023 Telecommunications/Data                    15,638               7,443                6,961          121,630             24,088                   263             176,023                  Total Data/Voice - Non GTA Vendors                       2,539                   536                      75                   113                   157                   182                  3,602 Blackberry Service                      2,098                     38                      75                   113                   157                   182                  2,663 Non-Voice Lines                            54                   498                       -                        -                        -                        -                        552 Server Monitoring                          386                      -                         -                        -                        -                        -                        386                  Total Voice/Data Comm                     18,177               7,979                7,036          121,743             24,244                   445             179,624                  Total Per Diem & Fees                           254                   285                       -                 1,392               3,488                      -                    5,419  Adjudication Services                              -                        -                         -                        -                        -                        -                           -    Boxing Inspector Services                              -                        -                         -                        -                        -                        -                           -    Courier Services                              -                     285                       -                        -                        -                        -                        285  Court Reporting/Transcription Services                              -                        -                         -                 1,383               2,091                      -                    3,474  Exam Proctor                              -                        -                         -                        -                     232                      -                        232  GARDA - Armored Car Services                           254                      -                         -                        -                        -                        -                        254  Legal Services                              -                        -                         -                         9                      -                        -                            9  Peer Reviews                              -                        -                         -                        -                 1,165                      -                    1,165  Site Evaluations                              -                        -                         -                        -                        -                        -                           -                    Total Other Contract Svcs                              -                        -                         -                 1,881                      -                        -                    1,881  Board of Regents - Software Support                              -                        -                         -                        -                        -                        -                           -    Voter ID Cards                              -                        -                         -                 1,881                      -                        -                    1,881  Witness Expenses                              -                        -                         -                        -                        -                        -                           -                    Total Contracts - State                           -              7,253                    -                     -                     -                     -                 7,253  Clayton College & State University - Security                              -                 7,253                       -                        -                        -                        -                    7,253  GA Dept. of Driver Services - Voter Registration                              -                        -                         -                        -                        -                        -                           -    Kennesaw State University - Voting System Support                              -                        -                         -                          -                        -                           -    University of Georgia - Training                              -                        -                         -                        -                        -                        -                           -                    Total Professional/Technical Services - IT                              -               26,372                       -               72,786                      -                        -                  99,158  Covendis Technologies - Temporary IT Support                              -               26,372                       -               72,786                      -                        -                  99,158  Online Computer Library Catalog Inc                              -                        -                         -                        -                        -                        -                           -    Voter Registration System                              -                        -                         -                        -                        -                        -                           -                    Total Contractual Svcs                           254             33,910                       -               76,058               3,488                      -               113,711                  Total Grants and Benefits                              -                        -                         -                 3,297                      -                        -                    3,297                  Total Election Expenses                              -                        -                         -               56,034                      -                        -                  56,034                    TOTAL                  444,078          208,217           152,882          431,235          566,954             56,363          1,859,728