FY2012 Zero-Based Budget for Secretary of State Core Divisions - April Expenditures 
 

Administration/ Investigations

Archives

Corporations

Elections

PLB

Securities

Total

FY2012 ZBB

FY2012 ZBB

FY2012 ZBB

FY2012 ZBB

FY2012 ZBB

FY2012 ZBB

FY2012 ZBB

Total Personal Services

432,729

102,786

106,615

127,826

437,798

49,948

1,257,702

Regular Salaries

264,638

64,775

67,307

83,359

243,246

32,917

756,241

Annual Leave Pay Out

19,357

249

-

-

37,965

-

57,571

Board Member Per Diem

-

572

-

-

5,564

-

6,136

Other Supplemental Pay

748

-

-

-

1,029

-

1,777

Temporary Labor

1,406

2,624

4,119

1,312

6,755

-

16,216

FICA

20,690

4,855

5,002

6,128

20,798

2,376

59,848

Retirement

29,077

7,409

7,304

8,686

26,444

3,464

82,383

Health Insurance

96,813

22,302

22,884

28,342

95,997

11,192

277,530

Unemployment Ins

-

-

-

-

-

-

-

Worker's Comp

-

-

-

-

-

-

-

Merit System Cost

-

-

-

-

-

-

-

Drug Testing

-

-

-

-

-

-

-

Total Postage

1,057

-

-

1,322,817

10,780

-

1,334,653

Metered Postage

1,000

-

-

-

13

-

1,013

Reminder/Certificate Postage

-

-

-

-

10,740

-

10,740

UPS Shipping

57

-

-

417

27

-

500

Voter District Cards

-

-

-

1,322,400

-

-

1,322,400

Total Motor Vehicle Expense

-

10

-

-

-

-

10

Fuel for Agency Vehicles

-

-

-

-

-

-

-

Repairs/Maintenance

-

10

-

-

-

-

10

Tags/Decals

-

-

-

-

-

-

-

Total Printing and Publications

19

-

-

97,423

1,485

-

98,927

Envelopes, Letterhead, Business Cards

19

-

-

-

-

-

19

Reminder Postcards, Certificate, and Letters

-

-

-

-

1,485

-

1,485

Voter Registration Applications, Precinct Cards

-

-

-

-

-

-

-

Voter District Cards

-

-

-

97,423

-

-

97,423

Total Supplies and Materials

317

6,563

23

889

539

-

8,332

General Office Supplies

317

3,509

23

863

539

-

5,252

Maintenance/Lavatory/Cleaning Services

-

-

-

26

-

-

26

Cotton Blotter

-

-

-

-

-

-

-

Light Bulbs

-

-

-

-

-

-

-

Microfilm Rolls

-

3,055

-

-

-

-

3,055

License Identification Cards

-

-

-

-

-

-

-

Postage Machine Ink

-

-

-

-

-

-

-

Total Repairs and Maintenance

389

2,227

29

-

1,794

-

4,438

Elevator Inspection/Maintenance

-

-

-

-

-

-

-

Equipment Maintenance

-

-

-

-

-

-

-

Fire Alarm Monitoring

-

-

-

-

176

-

176

Repairs/Moving

29

1,281

29

-

-

-

1,338

Ground Maintenance

-

947

-

-

399

-

1,346

HVAC Maintenance

-

-

-

-

-

-

-

HYDRO Service and Supplies - Agreement

-

-

-

-

-

-

-

Janitorial Services

360

-

-

-

-

-

360

City of Macon - Maintenance Building Fund

-

-

-

-

1,219

-

1,219

Pest Control

-

-

-

-

-

-

-

Security System Maintenance

-

-

-

-

-

-

-

Supplemental Cooling

-

-

-

-

-

-

-

Water Treatment

-

-

-

-

-

-

-

Total Equipment < $5000

-

-

-

-

-

-

-

Investigator Protective Gear

-

-

-

-

-

-

-

Total Water and Sewer

-

-

-

-

-

-

-

Total Energy

-

-

-

145

13,446

-

13,591

Georgia Building Authority-After Hours Utilities

-

-

-

-

-

-

-

Natural Gas

-

-

-

-

-

-

-

Power

-

-

-

145

13,446

-

13,591

Total Rents- Other than Real Estate

-

-

-

-

130

-

130

Agency Parking

-

-

-

-

-

-

-

Copiers Lease

-

-

-

-

-

-

-

Mail Meter Rent

-

-

-

-

130

-

130

Post Office Box

-

-

-

-

-

-

-

Total Insurance and Bond

213

74

-

9,389

7

-

9,683

Flood Insurance

-

-

-

-

-

-

-

Museum Arts Insurance

-

-

-

-

-

-

-

Property Insurance

52

65

-

9,383

-

-

9,499

Auto Insurance

161

9

-

6

7

-

184

Total Freight

6

215

-

14

-

-

235

Total Other Operating Expense

360

870

400

152

664

165

2,611

Secretary of State - Record Center Storage

-

-

-

-

-

-

-

Cable

13

-

-

-

-

-

13

Document Destruction

-

-

-

-

-

-

-

Garbage Collection

-

-

-

-

-

-

-

GPS Vehicle Monitoring Service

-

-

-

-

-

-

-

Investigations

-

-

-

-

-

13

13

LexisNexis Legal Subscription

152

-

-

152

304

152

759

Meeting Expenses

47

870

-

-

-

-

917

National Professional Dues

149

-

400

-

-

-

549

Notary Renewals

-

-

-

-

-

-

-

Professional Subscriptions

-

-

-

-

-

-

-

Security System Payment

-

-

-

-

360

-

360

US Citizenship Immigration Services - SAVE Queries

-

-

-

-

-

-

-

Water Service

-

-

-

-

-

-

-

Total Employee Travel

-

-

851

-

-

-

851

Total Board Member Travel

-

-

-

-

5,511

-

5,511

Total Regular Operating Expenses

2,361

9,959

1,303

1,430,828

34,355

165

1,478,971

Total Mtr Veh Purchase

200,040

-

-

-

166,700

120,720

487,460

Total Equipment Purchases

-

-

-

-

-

-

-

Copiers

-

-

-

-

-

-

-

Total Equipment

-

-

-

-

-

-

-

Total IT Supplies

(112)

140

-

9,713

1,890

-

11,631

IT Materials

56

-

9,713

1,890

-

11,659

Printer Toner

(168)

140

-

-

-

-

(28)

Total IT Repairs and Maintenance

-

-

-

-

-

-

-

Phone System Maintenance

-

-

-

-

-

-

-

Total IT Equipment

-

-

-

-

-

-

-

Computer Supplies

-

-

-

-

-

-

-

Total Computer/Telecom Equipment

-

-

-

-

-

-

-

CDW Government - Cisco ASA

-

-

-

-

-

-

-

VR Equipment

-

-

-

-

-

-

-

Total Centralized Accounting Systems Fees

-

-

-

-

-

-

-

PeopleSoft

-

-

-

-

-

-

-

Total Software - Non Capitalized

-

2,613

-

-

-

-

2,613

Annual Microsoft Enterprise Agreement

-

-

-

-

-

-

-

Service Agreements

-

2,613

-

-

-

-

2,613

Voter Registration System

-

-

-

-

-

-

-

Total IT Maintenance and Support

-

-

6,661

453

630

-

7,745

Software Maintenance/Service Agreements

-

-

6,661

453

630

-

7,745

IT Equipment Backup

-

-

-

-

-

-

-

Data Back-up, Destruction

-

-

-

-

-

-

-

Election Night Reporting

-

-

-

-

-

-

-

Total IT Expenditures

(112)

2,752

6,661

10,166

2,520

-

21,988

Georgia Building Authority

-

-

-

-

-

-

-

Cobalt Industrial Reit - Elections Warehouse

-

-

-

-

-

-

-

Lee Building Partners - Tifton Office

918

-

-

-

-

-

918

City of Macon

-

-

-

-

78,089

-

78,089

University Financing Foundation

-

217,722

-

-

-

-

217,722

Total Real Estate

918

217,722

-

-

78,089

-

296,729

Total Infrastructure - GTA

10

-

178

111,719

-

-

111,907

Telecommunications/Data

10

-

178

111,719

-

-

111,907

Total Data/Voice - Non GTA Vendors

2,095

536

75

113

162

182

3,163

Blackberry Service

1,656

38

75

113

162

182

2,225

Non-Voice Lines

54

498

-

-

-

-

552

Server Monitoring

386

-

-

-

-

-

386

Total Voice/Data Comm

2,105

536

253

111,832

162

182

115,070

Total Per Diem & Fees

-

-

-

506

-

-

506

Adjudication Services

-

-

-

-

-

-

-

Boxing Inspector Services

-

-

-

-

-

-

-

Courier Services

-

-

-

-

-

-

-

Court Reporting/Transcription Services

-

-

-

206

-

-

206

Exam Proctor

-

-

-

-

-

-

-

GARDA - Armored Car Services

-

-

-

-

-

-

-

Legal Services

-

-

-

300

-

-

300

Peer Reviews

-

-

-

-

-

-

-

Site Evaluations

-

-

-

-

-

-

-

Total Other Contract Svcs

-

-

-

2,160

-

-

2,160

Board of Regents - Software Support

-

-

-

-

-

-

-

Voter ID Cards

-

-

-

2,160

-

-

2,160

Witness Expenses

-

-

-

-

-

-

-

Total Contracts - State

-

-

-

58,716

-

-

58,716

Clayton College & State University - Security

-

-

-

-

-

-

-

GA Dept. of Driver Services - Voter Registration

-

-

-

-

-

-

-

Kennesaw State University - Voting System Support

-

-

-

58,716

-

-

58,716

University of Georgia - Training

-

-

-

-

-

-

-

Total Professional/Technical Services - IT

-

-

-

-

-

-

-

Covendis Technologies - Temporary IT Support

-

-

-

-

-

-

-

Online Computer Library Catalog Inc

-

-

-

-

-

-

-

Voter Registration System

-

-

-

-

-

-

-

Total Contractual Svcs

-

-

-

61,382

-

-

61,382

Total Grants and Benefits

-

-

-

-

-

-

-

Total Election Expenses

-

-

-

3,345

-

-

3,345

TOTAL

638,041

333,755

114,833

1,745,379

719,623

171,015

3,722,646