Secretary of State Budgeting



FY2012 Zero-Based Budget for Secretary of State Core Divisions - March Expenditures

	Administration/ Investigations	Archives	Corporations	Elections	PLB	Securities	Total
	FY2012 ZBB	FY2012 ZBB	FY2012 ZBB	FY2012 ZBB	FY2012 ZBB	FY2012 ZBB	FY2012 ZBB
Total Personal Services	408,172	135,090	119,363	148,873	469,324	57,106	1,337,927
Regular Salaries	257,905	70,414	65,909	93,567	254,045	36,458	778,299
Annual Leave Pay Out	-	12,409	5,058	-	3,926	-	21,393
Board Member Per Diem	-	-	-	-	25,830	-	25,830
Other Supplemental Pay	903	-	-	-	-	-	903
Temporary Labor	5,134	7,751	9,286	4,164	26,218	-	52,553
FICA	18,775	6,161	5,210	6,844	19,785	2,612	59,388
Retirement	28,295	8,044	7,173	9,791	42,709	3,909	99,922
Health Insurance	87,828	28,160	24,129	31,813	87,710	12,396	272,035
Unemployment Ins	-	-	-	-	-	-	-
Worker's Comp	5,741	1,338	1,598	1,657	5,586	1,065	16,985
Merit System Cost	3,591	814	999	1,037	3,514	666	10,620
Drug Testing	-	-	-	-	-	-	-

Total Postage	2,200	148	43,797	23,997	16,487	1	86,631
Metered Postage	1,786	148	1,655	6,398	10,000	1	19,989
Reminder/Certificate Postage	-	-	42,142	-	6,382	-	48,524
UPS Shipping	414	-	-	17,599	105	-	18,118

Total Motor Vehicle Expense	20,959	159	-	965	82	-	22,164
Fuel for Agency Vehicles	8,992	139	-	213	62	-	9,406
Repairs/Maintenance	11,967	19	-	752	19	-	12,758
Tags/Decals	-	-	-	-	-	-	-

Total Printing and Publications	763	-	16,902	54,769	674	510	73,620
Envelopes, Letterhead, Business Cards	763	-	104	984	-	510	2,362
Reminder Postcards, Certificate, and Letters	-	-	16,798	-	674	-	17,472
Voter Registration Applications, Precinct Cards	-	-	-	53,785	-	-	53,785

Total Supplies and Materials	1,766	6,414	453	6,199	2,740	648	18,220
General Office Supplies	1,766	6,239	453	6,173	2,689	648	17,969
Maintenance/Lavatory/Cleaning Services	-	175	-	26	-	-	201
Cotton Blotter	-	-	-	-	-	-	-
Light Bulbs	-	-	-	-	51	-	51
Microfilm Rolls	-	-	-	-	-	-	-
License Identification Cards	-	-	-	-	-	-	-
Postage Machine Ink	-	-	-	-	-	-	-

Total Repairs and Maintenance	2,414	26,581	926	360	19,580	262	50,122
Elevator Inspection/Maintenance	-	-	-	-	1,286	-	1,286
Equipment Maintenance	765	1,593	351	168	391	33	3,302
Fire Alarm Monitoring	-	-	-	-	171	-	171
Repairs/Moving	-	-	383	-	-	38	421
Ground Maintenance	-	947	-	-	399	-	1,346
HVAC Maintenance	-	-	-	-	370	-	370
HYDRO Service and Supplies - Agreement	-	-	-	-	-	-	-
Janitorial Services	1,266	22,837	-	-	8,552	-	32,655
City of Macon - Maintenance Building Fund	-	-	-	-	2,437	-	2,437
Pest Control	-	195	-	-	130	-	325
Security System Maintenance	-	-	-	-	5,844	-	5,844
Supplemental Cooling	383	192	192	192	-	192	1,149
Water Treatment	-	818	-	-	-	-	818

Total Equipment < $5000	64	-	-	-	-	-	64
Investigator Protective Gear	64	-	-	-	-	-	64

Total Water and Sewer	-	1,915	-	22	1,205	-	3,142

Total Energy	288	36,075	-	3,445	29,444	-	69,252
Georgia Building Authority-After Hours Utilities	-	-	-	-	-	-	-
Natural Gas	-	2,878	-	3,116	-	-	5,994
Power	288	33,198	-	329	29,444	-	63,259

Total Rents- Other than Real Estate	364	-	-	1,780	4,332	-	6,477
Agency Parking	-	-	-	-	-	-	-
Copiers Lease	-	-	-	700	4,202	-	4,903
Mail Meter Rent	321	-	-	-	130	-	451
Post Office Box	43	-	-	1,080	-	-	1,123

Total Insurance and Bond	560	3,550	68	19,194	506	-	23,878
Flood Insurance	-	-	-	-	-	-	-
Museum Arts Insurance	-	2,449	-	-	-	-	2,449
Property Insurance	237	1,083	68	19,181	491	-	21,060
Auto Insurance	323	18	-	13	15	-	369

Total Freight	-	324	14	99	-	7	444

Total Other Operating Expense	8,223	604	380	476	14,037	2,311	26,031
Secretary of State - Record Center Storage	-	-	-	-	-	-	-
Cable	252	-	-	-	-	-	252
Document Destruction	-	-	-	-	3,108	-	3,108
Garbage Collection	25	181	-	-	715	-	921
GPS Vehicle Monitoring Service	2,216	-	-	-	-	-	2,216
Investigations	5,007	-	-	-	106	189	5,303
LexisNexis Legal Subscription	163	-	-	152	304	152	770
Meeting Expenses	123	315	-	140	-	-	578
National Professional Dues	400	-	380	-	8,715	1,970	11,465
Notary Renewals	37	-	-	-	-	-	37
Professional Subscriptions	-	-	-	-	-	-	-
Security System Payment	-	-	-	52	360	-	412
US Citizenship Immigration Services - SAVE Queries	-	-	-	-	729	-	729
Water Service	-	108	-	133	-	-	241

Total Employee Travel	6,381	107	-	-	523	27	7,038

Total Board Member Travel	105	-	-	-	25,127	-	25,232

Total Regular Operating Expenses	44,086	75,878	62,540	111,307	114,738	3,767	412,314

Total Vehicle Purchases					-	-	-

Total Mtr Veh Purchase	-	-	-	-	-	-	-

Total Equipment Purchases	-	-	-	-	-	-	-
Copiers	-	-	-	-	-	-	-

Total Equipment	-	-	-	-	-	-	-

Total IT Supplies	1,391	2,640	284	-	348	121	4,783
IT Materials	-	-		-	348	121	469
Printer Toner	1,391	2,640	284	-	-	-	4,314

Total IT Repairs and Maintenance	-	-	-	-	-	-	-
Phone System Maintenance	-	-	-	-	-	-	-

Total IT Equipment	250	250	250	250	3,403	3,403	7,806
Computer Supplies	250	250	250	250	3,403	3,403	7,806

Total Computer/Telecom Equipment	-	-	-	-	-	-	-
CDW Government - Cisco ASA	-	-	-	-	-	-	-
VR Equipment	-	-	-	-	-	-	-

Total Centralized Accounting Systems Fees	7,306	2,230	1,935	1,982	7,530	1,701	22,684
PeopleSoft	7,306	2,230	1,935	1,982	7,530	1,701	22,684

Total Software - Non Capitalized	-	-	-	20,727	-	-	20,727
Annual Microsoft Enterprise Agreement	-	-	-	-	-	-	-
Service Agreements	-	-	-	-	-	-	-
Voter Registration System	-	-	-	20,727	-	-	20,727

Total IT Maintenance and Support	1,165	6,050	13,320	230,000	526	6,393	257,454
Software Maintenance/Service Agreements	1,165	6,050	13,320	-	-	6,393	26,928
IT Equipment Backup	-	-	-	-	-	-	-
Data Back-up, Destruction	-	-	-	-	526	-	526
Election Night Reporting	-	-	-	230,000	-	-	230,000

Total IT Expenditures	10,111	11,170	15,789	252,959	11,807	11,618	313,453

Georgia Building Authority	42,448	69,952	38,747	42,714	-	-	193,861
Cobalt Industrial Reit - Elections Warehouse	-	-	-	10,608	-	-	10,608
Lee Building Partners - Tifton Office	1,836	-	-	-	-	-	1,836
City of Macon	-	-	-	-	156,178	-	156,178
University Financing Foundation	-	435,443	-	-	-	-	435,443
Total Real Estate	44,284	505,395	38,747	53,321	156,178	-	797,927

Total Infrastructure - GTA	15,754	7,510	7,176	124,274	24,264	265	179,244
Telecommunications/Data	15,754	7,510	7,176	124,274	24,264	265	179,244

Total Data/Voice - Non GTA Vendors	2,918	511	75	113	164	182	3,963
Blackberry Service	2,478	38	75	113	164	182	3,050
Non-Voice Lines	54	474	-	-	-	-	528
Server Monitoring	386	-	-	-	-	-	386

Total Voice/Data Comm	18,672	8,022	7,251	124,387	24,428	447	183,207

Total Per Diem & Fees	891	788	-	535	2,379	83	4,675
Adjudication Services	-	-	-	-	-	-	-
Boxing Inspector Services	-	-	-	-	-	-	-
Courier Services	-	788	-	-	-	-	788
Court Reporting/Transcription Services	-	-	-	391	1,500	-	1,891
Exam Proctor	-	-	-	-	-	-	-
GARDA - Armored Car Services	611	-	-	-	-	-	611
Legal Services	280	-	-	144	-	83	506
Peer Reviews	-	-	-	-	579	-	579
Site Evaluations	-	-	-	-	300	-	300

Total Other Contract Svcs	-	3,045	-	2,232	-	-	5,277
Board of Regents - Software Support	-	3,045	-	-	-	-	3,045
Voter ID Cards	-	-	-	2,232	-	-	2,232
Witness Expenses	-	-	-	-	-	-	-

Total Contracts - State	-	3,626	-	117,432	-	-	121,058
Clayton College & State University - Security	-	3,626	-	-	-	-	3,626
GA Dept. of Driver Services - Voter Registration	-	-	-	-	-	-	-
Kennesaw State University - Voting System Support	-	-	-	117,432	-	-	117,432
University of Georgia - Training	-	-	-	-	-	-	-

Total Professional/Technical Services - IT	-	-	-	215,754	-	-	215,754
Covendis Technologies - Temporary IT Support	-	-	-	28,065	-	-	28,065
Online Computer Library Catalog Inc	-	-	-	-	-	-	-
Voter Registration System	-	-	-	187,690	-	-	187,690

Total Contractual Svcs	891	7,459	-	335,953	2,379	83	346,764

Total Grants and Benefits	-	-	-	8,275	-	-	8,275

Total Election Expenses	-	-	-	60,364	-	-	60,364

TOTAL	526,215	743,014	243,689	1,095,439	778,854	73,021	3,460,231